How Kapay is structured

Each part of the system has a single responsibility

Nothing overlaps. Nothing breaks.

Students

Know what’s happening with every student

See who is active, who is arriving, and what each student has booked.
Everything is connected and always up to date

A clear view of the students

Every booking, lesson and payment is linked to each student

What you see
  • NAME
  • ACTIVITIES
  • BOOKING STATUS
  • MONEY BALANCE
WHAT IT HELPS WITH
  • KNOW WHO IS CURRENTLY ACTIVE
  • DETECT UPCOMING ARRIVALS
BOOKINGS

Structure what you sell before anything happens

A booking defines what was sold, for how much, and when
Every lesson and every payment comes from it

Define the activity

What the student will do and what was sold

Set the time frame

Start, end and duration of the booking

Control the value

Total price, paid and pending balance

Keep lessons and payments aligned

Lessons and payments always follow the booking

What’s been sold and its status

Each booking is the reference point between your school and the student

  • What will be done
  • What needs to be paid

Bookings connect students, lessons and payments without mixing them

LESSONS

Flexible planning with drag and drop

Lessons represent what actually happens
Plan, adjust and manage your schedule in real time

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PAYMENTS

Never lose track of payments again

See what’s paid, what’s pending, and what needs attention IN REAL TIME

A real-time view of every payment

Every booking has a clear financial status.
Instantly see what’s paid, what’s pending, and what requires action

  • Paid vs pending amounts
  • Outstanding balances per booking
  • No manual tracking or spreadsheets

Never miss a payment again

Stay on top of every transaction in real time

See what needs attention instantly

Unpaid bookings are always visible

Replace spreadsheets completely

All financial tracking happens automatically

Built on real bookings

Payments are always tied to what was actually sold